#1
What is the primary goal of records management?
To create more paperwork
To ensure the proper creation and maintenance of records
To discard all records regularly
To increase storage costs
#2
What is the term for the systematic and strategic control of an organization's records?
Record Keeping
Archiving
Records Management
Information Retrieval
#3
What does the term 'metadata' refer to in the context of records management?
Data stored on magnetic tapes
Data about data, providing information about records
Obsolete data
Data stored in the cloud
#4
What is the role of a Records Management Officer in an organization?
Create new records
Oversee and implement records management policies and procedures
Dispose of all records regularly
Manage financial records only
#5
What is the significance of the 'principle of provenance' in records management?
Focuses on the creator and source of records
Emphasizes the importance of random record creation
Encourages mixing records from different sources
Neglects the origin of records
#6
Which of the following is a characteristic of a well-organized filing system?
Random arrangement of documents
Frequent misplacement of records
Easy retrieval and quick access
Limited security measures
#7
What does the term 'retention period' refer to in records management?
The time documents are actively used
The time records are stored
The period during which records should be kept before disposal
The time records are created
#8
In records management, what does the acronym 'ERM' stand for?
Electronic Records Management
Effective Records Management
Enterprise Resource Management
Emergency Response Management
#9
What is the purpose of a records disposition schedule?
To create records
To organize records
To establish the value and lifespan of records
To distribute records to various departments
#10
What is the significance of the principle of 'integrity' in records management?
Ensures records are always accessible
Ensures records are accurate, reliable, and unaltered
Ensures records are destroyed after a certain period
Ensures records are duplicated for backup
#11
What is the purpose of a records audit?
To create new records
To assess and evaluate the effectiveness of records management practices
To organize records in a systematic manner
To store records in a secure facility
#12
What is the purpose of a records inventory?
To destroy all records
To identify and document all records held by an organization
To duplicate existing records
To store records temporarily
#13
Which international standard provides guidelines for records management?
ISO 9001
ISO 27001
ISO 15489
ISO 14001
#14
What is the concept of 'vital records' in records management?
Records with high entertainment value
Records necessary for an organization's continued operations
Records with historical significance
Records with low importance
#15
Which of the following is NOT a step in the records management lifecycle?
Creation
Destruction
Redaction
Preservation
#16
What is the difference between 'active' and 'inactive' records in records management?
Active records are digital, and inactive records are paper-based
Active records are frequently accessed, and inactive records are rarely accessed
Active records have a longer retention period than inactive records
Active records are stored offsite, and inactive records are stored onsite
#17
Which of the following is a key element of a records management policy?
Unlimited retention of all records
Regular and systematic disposal of records
No access controls for sensitive records
Storing all records in a single location