#1
What is the primary goal of records management?
To ensure the proper creation and maintenance of records
ExplanationEnsure proper creation and upkeep of records.
#2
What is the term for the systematic and strategic control of an organization's records?
Records Management
ExplanationSystematic control of organization records.
#3
What does the term 'metadata' refer to in the context of records management?
Data about data, providing information about records
ExplanationInformation about records.
#4
What is the role of a Records Management Officer in an organization?
Oversee and implement records management policies and procedures
ExplanationImplement records management policies.
#5
What is the significance of the 'principle of provenance' in records management?
Focuses on the creator and source of records
ExplanationFocuses on record creator and source.
#6
Which of the following is a characteristic of a well-organized filing system?
Easy retrieval and quick access
ExplanationFacilitates easy retrieval and quick access.
#7
What does the term 'retention period' refer to in records management?
The period during which records should be kept before disposal
ExplanationDuration records should be kept before disposal.
#8
In records management, what does the acronym 'ERM' stand for?
Electronic Records Management
ExplanationManaging electronic records.
#9
What is the purpose of a records disposition schedule?
To establish the value and lifespan of records
ExplanationEstablish value and lifespan of records.
#10
What is the significance of the principle of 'integrity' in records management?
Ensures records are accurate, reliable, and unaltered
ExplanationEnsures accuracy and reliability of records.
#11
What is the purpose of a records audit?
To assess and evaluate the effectiveness of records management practices
ExplanationEvaluate effectiveness of records management.
#12
What is the purpose of a records inventory?
To identify and document all records held by an organization
ExplanationIdentify and document all organization records.
#13
Which international standard provides guidelines for records management?
ISO 15489
ExplanationISO standard for records management guidelines.
#14
What is the concept of 'vital records' in records management?
Records necessary for an organization's continued operations
ExplanationCritical records for organization operations.
#15
Which of the following is NOT a step in the records management lifecycle?
Redaction
ExplanationNot a step in records management lifecycle.
#16
What is the difference between 'active' and 'inactive' records in records management?
Active records are frequently accessed, and inactive records are rarely accessed
ExplanationActive records are frequently accessed.
#17
Which of the following is a key element of a records management policy?
Regular and systematic disposal of records
ExplanationRegular and systematic disposal of records.