#1
What is the primary goal of records management?
To efficiently manage and organize records
ExplanationEfficiently organize and manage records.
#2
Which of the following is NOT a primary principle of records management?
Data encryption
ExplanationData encryption is not a primary principle.
#3
What is the purpose of the principle of integrity in records management?
To maintain the accuracy and reliability of records
ExplanationEnsures accuracy and reliability of records.
#4
What is the principle of authenticity in records management?
Ensuring records are genuine and reliable
ExplanationEnsures records are genuine and reliable.
#5
What is the purpose of a records inventory?
To systematically list and document all records held by an organization
ExplanationSystematically lists and documents all organizational records.
#6
Which of the following is NOT a characteristic of a well-maintained record?
Redundancy
ExplanationRedundancy is not a characteristic of well-maintained records.
#7
What does the term 'vital records' refer to in records management?
Records essential for business continuity
ExplanationVital records are crucial for business continuity.
#8
Which of the following is a benefit of implementing a records management program?
Improved decision-making and accountability
ExplanationEnhanced decision-making and accountability.
#9
What is the purpose of a records retention schedule?
To determine how long records should be kept
ExplanationDetermines the duration of record retention.
#10
What does the term 'metadata' refer to in the context of records management?
Data that describes other data
ExplanationData describing other data in records.
#11
Which of the following is NOT a characteristic of effective records management software?
Vulnerability to data loss
ExplanationEffective software does not have data loss vulnerability.
#12
What is the term used for the process of destroying records that are no longer needed?
Record disposal
ExplanationProcess of destroying unnecessary records.
#13
What is the role of a records management officer within an organization?
To oversee the implementation of records management policies
ExplanationOversees implementation of management policies.
#14
Which of the following is NOT a best practice in records management?
Storing all records indefinitely
ExplanationStoring all records indefinitely is not a best practice.
#15
Which of the following is NOT a component of a records management program?
Random record creation
ExplanationRandom record creation is not a component.
#16
Which of the following is NOT a benefit of effective records management?
Increased storage costs
ExplanationEffective management reduces storage costs.